Rooms Overview

Room overview

A room can be a restroom, project area or meeting room within your office. These can be bookable or non-bookable and registered with diffrent eqipment. With the Flowscape portal, you can edit:

• Name and description
• If the room is bookable or non-bookable
• Number of seats
• Equipment in the room

Read manual for editing and adding new rooms HERE

This is beneficial to you if your workplace environment changes. But it also enables you to specify all your rooms so its easier for employees to find a desk with the equipment suitable for their needs

The columns

On the upper column, you will see some different categories, you can sort desks depending on what information you want. Just click on the category you are looking for and the table will sort automatically in alphabetic order.

Here, we will go through:

• Name and description
• Seats
• Equipment
• Bookable, non-bookable rooms and email
• Site, building, zone and floors

 Lets take an example and go through all the columns. Room "Music" has some interesting features.

Name and Description

The rooms name is "Music", to see the description, click on the gear and then "Edit Item". The description can help you categorize all rooms and giva a more detailed explanation of the rooms functions.

In this example, the description lets us know that the room has "Standard seating"

Seats

We can see that the room has a total of 4 seats. This will make it easier for employees to select a room that has the right amount of seats for a meeting. By clicking on the Gear and then "Edit Item" you can change and view number of seats.

Equipment

The equipment present in the room 'Music' is a phone. By clicking on the Gear and then "Edit item", you can see a list of possible equipment and also add more equipment.

This will help employees selecting a room that suits their needs, depending on if they are making a conference call or having a Power point presentation.  

Bookable and non-bookable rooms

The email adress makes the connection between your booking system, the flowscape portal, app, billboard and Room panels. To be able to book a room, an email adress is needed to connect to the booking-system. If a room does not have an email, it´s not bookable. 

By clicking the gear and then "Edit item" you can add an email adress and validate. 

Sites, buildings, Zones and floors

This describes the rooms geografical position on your office map and enables the function wayfinding in your system. You cannot change a rooms position in the flowscape portal. This because you need to change the map configuration of your office. Read more about this HERE. 

Connection to app and billboard

The information that you can edit and view in the flowscape portal is also shown on the billboard and app. 

Other functions

You can export a list of all rooms to excel by clicking "Export"

You cannot delete a room and make it invisible on the map, but you can remove a room from the list by clicking "Remove item"