Create a Report for Rooms

You can create a report for a room by clicking on the menu tab “Reports” and then select “Rooms”

• Select what type of characteristics you want the report to contain.

Room selection

Choose if you want to view statistics of a specific rooms or analyze “by zone”

• Learn more about Zones in the manual for company structure HERE.
• If you select “By room” you can get a report that only covers specific rooms.

Number of seats

If you have chosen to analyze specific rooms, this section will not appear. But if you have chosen to create a report “By zone”, you can limit the number of rooms shown in the report by only showing rooms with a specific number of seats.

Date Range

This will determine the horizontal axis of the report you create (se example in Overview). Select the time span you want the report to cover.

• You can select any time span you want, depending on what information you are looking for. In the example above, the time span is 1 year.

Time range

This determines which hours during the day the report will take information from the rooms.

If you have selected office hours 07.00-18.00, booked meetings or occupied rooms after those office hours will not be included.

Click on “SHOW REPORT” to view your data.

Export data

You can export the data to excel in two different ways.

• Export processed – Shows the information that is the basis for the graph, you see a column that shows % booking and one that shows % occupancy.
• Export Raw – Shows the information and variables that the graph information is collected from, can be of use if you want to analyze the material using other measurements. For example, if you export the data raw, you see exact duration time of every meeting and when the meeting was.