Settings

In the Settings menu, you can navigate and configure key settings to optimize your workspace experience.

Here are the main categories:

General Settings

Here you can set the office hours, and start and end times, and display occupied rooms as yellow for quick availability checks.
You can define workdays via the portal. This is used if you want to configure the notifications to not be sent on a non-workday. 

To learn how to override the company workday setting on Office level, CLICK HERE.

Booking Settings

You can choose to enforce capacity limits, allow multiple desk bookings, enable full-day reservations, and set booking sync duration, (in this example the duration is set to 180 days).

Visibility Settings

In visibility, you control the visibility of users on the map and in bookings.

Report Issues

The "Reported Issues" setting enables administrators to set up an email address designated for issue reports.

Email Settings

Flowscape supports two authentication methods for sending system emails.
Choose the method depending on the type of SMTP server you want to connect to.

• Modern Authentication (recommended) – the most secure option. Only supported for Office 365.
• Basic Authentication – for other SMTP servers such as AWS SES, SendGrid, or on-premises mail servers.

Use Modern Authentication (Office 365 only)

1. Make sure that an Office 365 integration is already set up.
   For more information, see Integration to Directories and Calendars.
2. Under Select Tenant, choose your Office 365 integration.
3. A user with Office 365 admin rights must click Grant email send permissions.
   Follow the Microsoft flow to grant the Flowscape app the Mail.Send permission.
   
   Note: By default, this permission allows sending from all accounts in the tenant.
   To restrict this, use an Application Access Policy in Exchange Online.
   
   
4. Add the Email address that should be used for sending system emails.
   Make sure this email address:
   • Exists in the selected Office 365 tenant.
   • Has a valid Office 365 license with a mailbox (for example Exchange Online (Plan 1)).
5. Under Test email address, enter the address where you want to receive a test mail.
   This can be your own email.
6. Click Send test.
   A test email will be sent to the address you entered.
   If you do not receive the email, go back and verify each step above.

Use SMTP Server

1. Add the SMTP server address, for example email-smtp.eu-central-1.amazonaws.com.
2. Select the Port, for example 587.
3. Under Username, enter the email account that will send the emails, for example system_account@company.com.
4. Enter the Password for that account.
5. Add a Reply To email address if you want replies to be sent to another address.
   Leave blank if not needed.
6. Under Test email address, enter the address where you want to receive a test mail.
   This can be your own email.
7. Click Send test.
   A test email will be sent to the specified address.If you do not receive the email, check the server address, port, username, and password.

Devices Settings

Here you can specify login username and password display preferences.

Branding

Upload logo for Billboard, Webapp, and Room panels.