How to show meeting subject on Room Displays

The default setting in Flowscape's solution is to only show meeting organizer and not the meeting subject. However, it is possible to per room configure the solution to instead show meeting subject on Room Displays and in the Mobile, Web and Billboard app's room calendar. This functionality is usually used for meeting rooms in conference or customer areas to make it easily for visitors to find their way.

To activate this functionality in Flowscape's solution do the following steps.

• Login to the Flowscape admin portal (https://login.flowscape.se/portal)
• Expand Company menu to the left. 
• Select Settings and then the System tab. You need to have the Superuser role to be able to see the System tab.
• Under the System tab you will find the parameter below. Slide this to active.
  

When this is done you need to activate this functionality in Office 365. It is done per room, where you like to show the subject instead of the organizer.

Follow the steps below.

• Open Windows PowerShell "Run as administrator"
• Connect to Office 365 (see guide at https://learn.microsoft.com/en-us/powershell/exchange/connect-to-exchange-online-powershell?view=exchange-ps)

Connect-ExchangeOnline

• Update mailbox with the following command. MailboxIdParameter is the room e-mail.

Set-CalendarProcessing -Identity <MailboxIdParameter> -AddOrganizerToSubject $false -DeleteSubject $false -RemovePrivateProperty $false 

• You can check the setting for the room with the following command.

Get-CalendarProcessing -Identity <MailboxIdParameter> | Format-List

• Disconnect from the remote PowerShell session

Disconnect-ExchangeOnline

More info:

https://learn.microsoft.com/en-us/powershell/module/exchange/set-calendarprocessing?view=exchange-ps

It is important to inform the users that the subject default will be visible for meetings booked in these rooms. The users can hide the subject by selecting the Private setting in Outlook for the meeting.

To go back not showing the subject you run the following PowerShell script.

Set-CalendarProcessing -Identity <MailboxIdParameter> -AddOrganizerToSubject $true -Del