Plan your week and find colleagues

Use the Workplace app to coordinate with your colleagues — let them know where you'll be, see who's at the office, and follow the people you work with most.

Plan your week at the office

If you work hybrid, planning your week ahead helps you book the resources you need and lets colleagues know when you’ll be in the office.

A typical workflow is to check who’s coming in, book a desk near them on your office days, and mark your remote days. To plan your week:

1. Open the Home view and browse through the week to see which colleagues you follow will be in the office.
2. Decide which days you want to work from the office.
3. Select a day in the office
4. Select a colleague you’d like to sit near. The map zooms to their desk.
5. Book an available desk next to them.
6. Change the date to your next office day and repeat steps 3 to 5 until every office day has a desk booked.
7. For each remote day, select the date and set Work location to Remote.

Set your work location

Your work location tells the colleagues who follow you where you'll be on a given day.

1. From the Home view, navigate to the day you want to set.
2. Select the What's your work location? dropdown. If you plan to work in another office first select that office in the Office selector up to the left.
3. Choose one of the options:
   • Office name — you'll be at that office.
   • Remote — you'll be working remotely.
   • Off work — you have the day off.
   • Not decided — you haven't decided yet.

You can change your work location at any time.

Automatic updates from desk bookings

If your work location is set to Not decided and you book a desk for that day, your work location automatically updates to the office where the desk is located.

Find a colleague

The Colleagues view lets you search for any coworker.

1. Go to the Colleagues tab.
2. Select the search field at the top.
3. Type the colleague's name.
4. Select a result to see their contact details and where they sit.

See where a colleague is sitting

Select any colleague to see their location in the office.

Colleagues with fixed desks

Some colleagues have a permanently assigned desk. The app shows you where their desk is, and a sensor under the desk tells you whether they're currently sitting there.

Colleagues without fixed desks

For colleagues who book desks day by day, the app shows where they’re booked on the selected day, if they have a booking.

If your office uses the Flowscape USB sensor, a desk is booked automatically when a colleague connects their laptop to the docking station or screen. That means you can find them on the map even when they didn’t book in advance.

Follow colleagues you work with often

Follow your closest coworkers so you can quickly see when they're at the office.

1. Go to the Colleagues tab.
2. Find the colleague you want to follow.
3. Select the bookmark icon on their card.

The icon fills in to show that you're now following the colleague. Select it again to unfollow.

The colleagues you follow appear in your Home view on days when they're