You can book meeting rooms directly or in advance using the Flowscape Web App. The app offers multiple options for booking meeting rooms.

In this Manual, we will go through:

1. Room Availability.
2. Open the quick view window for a Meeting Room.
3. How to use the filter feature to find Meeting Rooms.
4. How to book a Meeting Room for direct use.
5. How to book a Meeting Room for future use.
6. How to view your booked Meeting Rooms for the day.
7. How to cancel a booking.

1. Room Availability 

• Black indicates that the room is available
• Red indicates that the room is currently booked
• Yellow indicates that the room is soon to be occupied
• Grey indicates that the room is offline not bookable

To learn more about asset color logic, CLICK HERE.

If you sort by “Rooms” in the filter function, you will see a list of all rooms on your selected office and floor.

Note: When using the calendar to see availability for days in the future, (see overview section 5), rooms that have been booked for any time period during the day will be marked as red on the map. However, they may still be available to book during that day. Open the Rooms Quick view window to view the calendar if you want to create a booking.

2. Open the quick view window for a Meeting Room

Click on a Meeting Room on the map to open its quick view window.

You can also click on a Meeting Room in the search menu to open the quick view window.

3. How to use the filter feature to find Meeting Rooms

By using the filter function, you can filter the map to only show meeting rooms that fit your requirements.

• Select if you only want to see available meeting rooms.
• Select if you only want to see bookable meeting rooms.
• Select the number of seats needed.
• Select availability time.
• Select the equipment you want present in the meeting room.

4. How to book a meeting room for direct use

To book a room using the map, click on the meeting room you want to book, and the quick view window will appear.

• Select Meeting start and end time.
• Type in a Meeting name (optional).
• Click Book.
• The Meeting Room will now be booked in your name.

5. How to book a Meeting Room for the future

You can use the calendar feature to book spaces for the future. Learn more about the calendar feature here.

• Select the date you want to book a Meeting Room.
• The map will show the Meeting Room availability for the specific day.

• Click on the Meeting Room you want to book.
• Select Meeting start and end time.
• Click Book to confirm.

6. How to view your booked Meeting Rooms for the day

Click  “Booked resources” in the left menu to see all your space and meeting room bookings for the day.

7. How to cancel a booking

Click on cross next to the booking to cancel the booking.