Before reading this manual, make sure to Read our FlowPlanner overview.

The information presented in the FlowPlanner calendar card can be used to make strategic decision about your office attendance and space bookings. You can decide on your office attendance based on

• If there are any available spaces to book
• How many people will be in the office for that day
• How many of your selected colleagues will be in the office

What are selected colleagues?

Are they any available spaces to book?

In the calendar card, you can see the percentage of spaces booked in the office for each day. Depending on the percentage given, it can be beneficial to also book a workspace for that particular day to make sure you have guaranteed seating when you arrive.

What conclusions can be drawn depends on the seating arrangement at your particular office. If you have unbookable desks that are easily accessible, or if you’re only in the office to attend meetings, this metric will be less relevant. But overall, the percentage of spaces available is always a good metric to keep track of when registering office attendance.

Will the office be crowded?

The percentage of office capacity reached for a certain day can help you decide if you want to come to the office or not. Some people prefer a quiet and less hectic work environment, while others want to come to the office when it’s filled with colleagues.

Use the percentage of office capacity reached to determine which days fits your particular needs the most.

How to interpret the metrics is dependent on the building’s overall capacity

How much an office holds, and how many bookable spaces there are varies between office sizes and number of spaces. Make sure to always interpret percentage of spaces booked and percentage of office capacity reached with the total number of spaces and total office capacity.

For example, 10% available spaces can be a lot in an office with over 300 spaces, but very little in an office with only 30 spaces. Furthermore, an office with 90% office capacity reached will be considered very crowded if the office holds 20 people in a small space but will not be considered too crowded in an office with the capacity of 1000 across several floors.  

How many from my team will be in?

Use the count of selected colleagues to decide if its worth coming to the office based on your team members attendance. If the reason for coming to the office is solely for collaboration this will be a good metric to keep track off.

How to add Selected Colleagues

A list of all colleagues can always be found the colleagues attendance list if you want to further evaluate who will be in the office for a certain day.