FlowPlanner is a web application that empowers employees to efficiently plan their attendance in the office. Flowplanner enables staff to tag specific colleagues to view when they will be in the office, so they can then book the same days if they need to collaborate on project work. Employees can set up a ‘colleagues list’ to scan all of their future office attendances with just one click. And with one further click a desk or workspace can be booked.

Open FlowPlanner in Webapp

Click on the menu bar “Flowplanner” Next to the left-side menu in Flowscape's web application.

The FlowPlanner Window

The FlowPlanner window displays all information about overall building capacity, registered office attendance and remaining office capacity for each day.

In this manual, we will go through

• Building information
• Attendance Calendar
• Calendar cards

Building Information

At the top of the Flowplanner window, you will see information about the building and its maximum capacity.

• Name of the building – This window displays the name of the building.
• Spaces – The exact number of bookable spaces available in the office, spaces can be lockers, desks, or parking spaces.
• People – the exact number of people the building has the capacity for

Attendance Calendar

The window displays a calendar card for each day two weeks ahead of time by default but can be configured to display different time periods in the Flowscape Portal. From the attendance calendar, you will be able to

• Register attendance at the office for a specific day
• View list of colleagues who have registered attendance
• View the percentage of spaces booked
• View the percentage of office capacity reached for the day

Calendar Card

Each Calendar Card in the attendance calendar displays information about

• Date
• Percentage of spaces booked
• Percentage of office capacity reached
• Icons of your selected colleagues

How to use the calendar card information – some examples

From each card in the attendance calendar, you will be able to

• Click to register attendance – read our manual about it here.
• Click to view a complete list of colleagues that have registered attendance