Book a room

Finding a room with the Flowscape app is easy and can be done in multiple ways. You can book rooms instantly or in advance.

Find a room on the map

• Click on a room on the map to open the assets quick view window. If the room is available, a one-hour booking will be suggested in the time pickers, but you can easily adjust the start and end times to fit your needs. If the room is currently booked and you want to reserve it later, the first available time will be suggested, but you can always modify the start and end times as needed.

• To add more time to your booking, press 'Extend' and 15 minutes will be added. If someone else has booked the room within that hour, your booking will be extended until their reservation starts.

• To end your booking early, simply press the 'End' button.

  
  
  
  
  
• To get a better overview of the asset's schedule, click on the calendar icon to view upcoming bookings. To create a booking, either long-click on the desired time or click the blue plus icon in the bottom right corner.
• After creating a booking, you will receive a confirmation email
• You can also use the search function (magnifying glass icon) to find a specific room.
  
  
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Filters

Use the filters to find a room that best suits your needs, with the right equipment and sufficient seating.

You can filter on: 

• Rooms: Seats, Bookable & Non-Bookable, Equipment and Availability
• Spaces: Equipment and Availability
• Colleagues
• Points of interest
• Issues (reported issues on assets)
  
  

Book a meeting room from the Wizard

By using the room wizard you can set specific requirements and time for the room you wish to book. To book a room, click on the plus sign that says Book.

On this page you can set the requirements you need for the room, you have the options to:

• Select start and end time for the booking.

• Select the number of seats.

• Select the Equipment you need in the room.

• If needed, you can change or select the location. The default will be in the floor and office you are currently in.

• The room wizard will display meeting rooms that match your chosen criteria and are available during your selected time period 
• Select the room you wish to book and click 'Book.' To see the room's location on the map, click the map icon, and the map view will highlight the room on the map.
  
  
• Click on the room you want to book; it is selected when a green contour appears around it.
• You will see a confirmation on-screen, and you will also receive a confirmation email.

Book meeting in the future and add attendees

The Room wizard only enables you to book meetings in your name and it does not make it possible for you to add attendees. You can use the Outlook booking function for this.  

Locate or remove booking

You can end an ongoing booking by opening the rooms quick view. Either by clicking on the meeting room directly on the map, or by viewing your calendar in the app menu. In the menu, click on the meeting and select Locate if you want to see where the room is, or Remove if you wish to remove your booking.